Retention and Disposition
The maintenance, retention and disposition of documents relating to student educational records are governed by institutional policy.
A listing of documents and disposition schedules filed in the Office of Admissions and Records includes:
University policy prohibits reproduction of transcripts and similar documents issued by other educational institutions.
- The permanent academic records of students are retained indefinitely.
- Applications for admission and/or readmission; transcripts issued by other institutions; applications for resident fees; military service documents; undergraduate admission evaluations; advanced standing admission evaluations, including CBAPE, CLEP and ECE; changes of college, major or advisor; and pertinent correspondence are retained for one year after the student's last date of attendance. In the case of a student who graduates, only the permanent academic record is maintained.
- The admission files of students who do not register, disapproved or incomplete admission files, transcript requests and disciplinary action notices are retained in admissions and records for one year.